Here at Alcester Academy we seek to ensure that all its pupils receive a full-time education which maximises opportunities for each pupil to realise his/her true potential.The Education Act 1996 requires regular attendance for all students on our roll. This is essential if they are to succeed and fulfil their potential. It is the legal responsibility of parents/carers to ensure their children attend the school where they are on roll.There is a clear link between students’ achievement and their level of attendance at school. We want all the students to achieve the very best they can and for this they need to be in school regularly.


If your child wakes feeling unwell please consider giving them the appropriate medication and aim to get the student in school. Medication can be brought in and stored in the LSU for students to take to help ease any discomforts or illnesses. If you feel this is necessary please contact the LSU staff for further information. Medication will not be provided by staff.

All student absences should be reported for every day of absence via the absence line 01789 762285 and press 1

Where there has been no contact from parents/carers and the child remains absent without explanation Academy staff will make contact with parents/carers to ask the reason for absence. In the first instance School Comms will be used to send a message via the app or text, followed by contact via phone, if no response is received. Where parents/carers cannot be reached by phone a letter will be sent to establish reason or explanation for absence.

Medical evidence (for example, this could be medical appointment cards, prescribed medication labels) can be requested to support student absences from school.

Our Attendance Officer will follow up unexplained or concerning levels of absence as outlined in our Attendance Intervention Process.

Absence Definitions:

Authorised Absence:
Authorised absence means that the school has either given approval in advance for a pupil of compulsory school age to be away, or has accepted an explanation offered as justification for absence.
Examples: Leave of absence authorised for exceptional circumstances, medical appointments

Unauthorised Absence:
Unauthorised absence is where the school is not satisfied with the reasons given for the absence.
Examples: Leave of absence request declined by Head for a holiday, no reason provided for absence

Persistent Absence
Persistent Absence is currently classified when student’s attendance drops below 90% (as of September 2015). This is when referrals are made into the Attendance Compliance and Enforcement service if improvement cannot be managed between the family, student and school.

From September 2015 in line with DfE guidance the Persistent Absence percentage has changed from 85% to 90%. Below is the table demonstrating the new PA sessions:

OLD  PA (85%)
Amended PA from Sept 2015(90%)
Half term 1 (to October break)
10 or more sessions of absence
7 or more sessions of absence
Half term 2 (to Christmas break)
22 or more sessions of absence
14 or more sessions of absence
Half term 3 (to February break)
30  or more sessions of absence
20  or more sessions of absence
Half term 4 (to Easter break)
38  or more sessions of absence
25 or more sessions of absence
Half term 5 (Whitsun break)
46 or more sessions of absence
31 or more sessions of absence
Half term 6 (full academic year)
56 or more sessions of absence
38 or more sessions of absence
* sessions dependent upon days school open

Late Gate

Punctuality is important.

The academy operates a ‘late gate’. When a student arrives after 8.50am they are registered as arriving late for school. A late mark is recorded for the student on the register.

The Academy has a duty of care to inform you that your child arrived late to school. This will be done via School Comms. If you are aware your child is going to be late please inform the school as soon as possible on the day.

Students will receive sanctions for lateness ranging from break time detentions through to SLT detentions, depending upon the frequency of the lateness.

Strategies to support improved attendance

All students completing a week with 100% attendance will automatically receive Pupil Reward Points.
Students with 95% and above attendance for the whole school year will be considered to attend an end of school year reward trip.